[3 Easy Methods] How to Sync Outlook with iCloud

Discover seamless ways to sync Outlook with iCloud effortlessly. Dive into expert-recommended methods for a synchronized digital experience that enhances productivity and accessibility.

May by May Updated June 7, 2024
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In the fast-paced world of digital connectivity, syncing Outlook with iCloud is a game-changer. Whether you're a professional juggling multiple devices or someone who values the convenience of having everything at your fingertips, this comprehensive guide will walk you through multiple methods to achieve synchronization seamlessly.

Sync Outlook with iCloud

Why Need to Sync Outlook with iCloud?

Before delving into the methods, let's explore why syncing Outlook with iCloud is a smart move.

Microsoft Outlook is a popular personal information manager and email application. As part of the Microsoft Office suite, it offers comprehensive features for email organization, task management, calendar scheduling, and contact management. It has become an indispensable tool for both professionals and individuals.

iCloud, Apple's cloud storage service, provides a centralized hub for your emails, contacts, calendars, and more. By syncing it with Outlook, a widely-used email and calendar application, you create a unified platform that ensures your information is up-to-date across all your devices.

mail Tip: If you also want to learn how to add iCloud calendar to Outlook, you can tap the link to read the full guide.

How to Sync Outlook with iCloud - 3 Methods

In this part, we provide 3 easy ways to help you solve the question of "how do I sync Outlook with iCloud". You can pick the way you like according to your needs.

Method 1: Use Outlook App to Sync Data with iCloud

The simplest way to sync Outlook with iCloud is by using Outlook App. For this method, you simply need to use Outlook’s desktop application to link it to your iCloud account. This allows you to choose specific files you want to sync. We take transfer Contacts as an example, you can also sync Outlook with iCloud calendar, below is a step- by-step guide:

Step 1. Export Emails from the Outlook App

● Go to Microsoft Outlook on your computer > Open the File menu > Tap Open & Export > Import/Export > Export to a file (.pst)

Outlook Import Or Export

● Next, you can select the mailbox folders you wish to transfer and specify the location on your PC where you want to export the PST file > Tap "Finish".

Step 2. Set Up the iCloud Account

● After that, restart the Microsoft Outlook application >Tap "Add Account" to set up your iCloud Mail account.

Step 3. Move Outlook Emails to iCloud

● Sign in to iCloud, return to the File menu > Choose Open & Export > Tap Import/Export > Click Import Outlook Data File 

● Select the PST file exported in the first step > Then select your iCloud account > Tap "Copy" to merge it.

icloud site

Method 2: Sync Outlook to iCloud via iCloud.com on Windows

For users who prefer a web-based approach, iCloud.com offers a convenient solution. Here's how to sync Outlook with iCloud using the web interface, we take transfer contacts as an example.

Step 1. Export and Import data from Outlook.com or Outlook App

●  Go to outlook.com > Log into your account.

Tap the "People"  tab > Click on 'Manage' at the top-right corner of the screen,

● Then select  "Export contacts'" > Tap "Export" to create your contacts CSV file.

Step 2. Import to iCloud

● Open your web browser and navigate to iCloud.com > Sign in with your Apple ID.

● Choose the "Contacts" icon > Go to the bottom left corner > Click on the Gear icon.

●  Select ”Import vCard“ to upload the exported file, and your data will be synced.

Import Vcard

Method 3: Import Outlook Files to iCloud by Third-Party Tools

For users seeking more flexibility and advanced options, third-party tools can be a game-changer. These tools often provide additional features and customization. Some popular options include AkrutoSync, Sync2, and CodeTwo Sync for iCloud. These tools often offer real-time syncing, ensuring that your data is constantly up-to-date.

Once you've chosen a tool, download and install it on your computer, you can follow the tool's instructions to configure settings according to your preferences.

Tips for Successful Syncing Outlook with iCloud

Regardless of the method you choose, here are some tips to ensure a smooth syncing experience:

enlightened Regularly Update Software: Keep both your Outlook and iCloud software up-to-date to benefit from the latest features and improvements.

enlightened Check Compatibility: Before opting for a third-party tool, ensure it's compatible with your Outlook version and iCloud settings.

enlightened Backup Your Data: Prior to syncing, it's advisable to create a backup of your Outlook data. While rare, unforeseen issues can be mitigated with a backup.

enlightened Secure Your Accounts: Protect your privacy by using strong, unique passwords for both your Outlook and iCloud accounts.

By following these tips and choosing the method that aligns with your preferences, syncing Outlook with iCloud becomes a hassle-free process, enhancing your digital workflow.

Bonus Tip: How to Backup Files Including Emails from iPhone to PC

When you use iCloud to backup all kinds of your files, like photos, videos, emails, documents, you may find that iCloud free space (5 GB) is quickly filled up, or there are synchronization problems, like iCloud not syncing notes. Furthermore, having only a simple backup won't fully protect your valuable data.

To avoid unexpected situations that lead to data loss, so we recommend that you use a professional iPhone backup tool - FoneTool. FoneTool is not just a tool; it's your digital companion, ensuring your data moves effortlessly between your iPhone and PC/Other hard drives. It utilizes advanced technology and algorithms. With a user-friendly interface, you can back up iPhones both completely and flexibly.

laughCompare with iCloud, it has more features:

yesFast backup speed. With a stable connection, the backup can be done in a few clicks.

yesOptional backup location. You can save your iPad backup to computer, flash drive, external drive.

yesBackup all or selected files. It helps you backup the whole iPad or only important data.

yesNo data loss. It is possible to restore the needed files or all data to the iPhone without losing data.

yesWide compatibility. It supports backup iPad/iPhone/iPod, also supports the latest iOS system.

Backup Data Including Emails from iPhone to PC using FoneTool

You can free download FoneTool by clicking the below button, and check the steps below.

Download Freeware Win 11/10/8.1/8/7/XP
Secure Download

Step 1. Open FoneTool > Connect your iPhone to computer with USB cable.

Step 2. Go to Phone Backup > Choose Selective Backup or Full Backup. We take full backup as an example, it can help you back up everything on your iPhone, including the emails, photos, documents, etc.

icloud not syncing notes

Step 3. You can enable Backup encryption to encrypt local backup > Decide a backup storage path > Click  Start Backup.

icloud not syncing notes

When you need to restore the backup, you can go to Backup History to check your backup, you can view, delete or restore the backups.

By the way, FoneTool not only has the backup feature, it also can help you manage your iCloud data easily.  If your iCloud storage is full, you can FoneTool to delete photos or other data from iCloud.

Delete Photos


In conclusion, syncing Outlook with iCloud opens the door to a harmonized digital experience. Whether you opt for the simplicity of iCloud for Windows, the web-based approach of iCloud.com, or the advanced features of third-party tools, the key is to find a method that suits your needs.

Embrace synchronization and empower yourself with a seamless flow of information across your devices. Say goodbye to manual updates and hello to a more organized, efficient digital life

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